Delta H Scheduling System

Discord volunteer application

Finish your Delta H application

Your Discord account is linked. Complete these questions so coordinators can review and approve your volunteer account.

Step 1

Discord and basics

What is your Discord handle? What is your date of birth? What is your T-shirt size?

Step 2

Department and days

What department are you requesting to volunteer with? How many volunteer hours are you willing to work?

What days are you available to volunteer?

Step 4

Crash space, experience, and notes

Do you need crash space? How do you identify your gender? Do you have any allergies? If yes, please list them.

Have you worked with us before? If so, what department did you work with? Do you have any relevant experience or skills? Is there anything else we should know? Are you volunteering with a group of friends? If so, please list their names.

After you submit, your account stays pending until a coordinator approves it.

Shift pickup

Build your work schedule

Profile

Your volunteer photo

Upload a clear photo so coordinators can recognize you at check-in.

Photo

Buddy and carpool

Schedule preferences

Tell coordinators who you are trying to work near or travel with.

Buddy request Carpool request

Availability

Your available days and times

Keep this current so coordinators can recommend shifts that match your department and free hours.

My volunteer schedule

Your shifts and hours

Not scheduled

Guest Relations

Guest flight tracker

Arrivals

Add a guest flight

Safety operations

Incident command log

Create, update, and document incidents with a complete evidence trail.

Incident record

Create a new report

Draft

Title Type Severity Status Occurred at Location

What happened? Actions taken

People involved Witnesses

Medical attention provided or requested Law enforcement contacted

Attached evidence

Photos, files, and links

Safety access only

Save the incident before attaching evidence.

Audit trail

Report activity

Personnel

Management Portal

Automated accountability

Missed shift check-in alerts

DM designated department heads when an assigned volunteer is still missing after the grace period.

Discord DM workflow

Shift Actual event date Grace period

Alert is active for this shift

Who should receive the Discord DM?

Choose one or more linked department heads or responders.

Message template

Available placeholders: {volunteer}, {shift}, {department}, {date}, {day}, {time}, {grace}

Shift builder

Create shift from template

Assignments

Assign, revoke, or override

Department Shift Volunteer

Recommended

Currently assigned

Exports

Schedule export

Export type Day

Food and counts

Daily meal counts

Breakfast Lunch Dinner

Bulk import

Import shifts from Excel

Shift workbook

Hotels

Hotel rooms and check-in

Room name Capacity Room type Sort/filter

Action Required

Pending Applications

Applicant	Request	Availability	Details	Crash Space	Actions

Roster

Active Accounts

Volunteer	Current Rank	Assigned Dept	T-shirt	Status	Profile	System Access

Admin dashboard

Hours, lodging, and coverage

Total Approved0

Scheduled hours0

Hotel requests0

Clocked in0

Live status

Currently clocked in

Availability

Availability by day and hour

Discord

Message a volunteer

Volunteer Message

Coverage

Delta H

Finish your Delta H application

Build your work schedule

Your volunteer photo

Schedule preferences

Your available days and times

Your shifts and hours

Guest flight tracker

Add a guest flight

Incident command log

Create a new report

Photos, files, and links

Report activity

Management Portal

Missed shift check-in alerts

Create shift from template

Assign, revoke, or override

Schedule export

Daily meal counts

Import shifts from Excel

Hotel rooms and check-in

Pending Applications

Active Accounts

Hours, lodging, and coverage

Currently clocked in

Availability by day and hour

Message a volunteer

Who's on shift

Attention

Volunteer profile

Add management note

Note history

Your convention command center

Finish your Delta H application

Discord and basics

Department and days

Available time blocks

Crash space, experience, and notes

Build your work schedule

Your volunteer photo

Schedule preferences

Your available days and times

Your shifts and hours

Guest flight tracker

Add a guest flight

Incident command log

Create a new report

Photos, files, and links

Report activity

Management Portal

Missed shift check-in alerts

Create shift from template

Assign, revoke, or override

Schedule export

Daily meal counts

Import shifts from Excel

Hotel rooms and check-in

Pending Applications

Active Accounts

Hours, lodging, and coverage

Currently clocked in

Availability by day and hour

Message a volunteer

Who's on shift